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1. NAME
The Society shall be known as the North of Scotland Archaeological
Society.
2. OBJECTS
The objects of the Society are to further the study of archaeology
in the North of Scotland by active participation and
to promote that interest in any way that the committee
may approve.
3. MEMBERSHIP
The Society shall keep a register of members. Membership
shall be open to any person who expresses an interest
in the archaeology of the North of Scotland and who
is proposed and seconded by members and approved by
the committee at a subsequent meeting.
4. SUBSCRIPTION
The membership subscription shall be as fixed by the members
at their Annual General Meeting.
5. APPLICATION OF FUNDS
All monies received by the Society shall be applied in carrying
out the objects of the Society in accordance with this
constitution.
6. INVESTMENT OF FUNDS
The assets of the Society shall be held in the names of the
Chairperson and the Treasurer of the Society for the
time being as Trustees ex officio for the Society
(the Chairperson and Treasurer of the Society being
hereinafter referred to as “the Trustees”).The Trustees
shall be bound to deal with the assets according to
instructions given by the committee members of the Society.
The Trustees, with the consent of the committee, shall
have the power to invest in investments but only to
the extent permitted by the Trustee Investments Act
1961 (as amended).
7. ANNUAL GENERAL MEETING
The financial year of the Society shall run for the twelve
month period ending on the 30th day of September in
each year. As soon as practicable after the 30th day
of September the Chairperson shall call an Annual General
Meeting of the Society at which the Chairperson, whom
failing, the Vice-Chairperson, shall preside for the
purposes of :-
a) approving the audited Annual Accounts of the Society
b) electing Office bearers andcommittee members to
serve on the Committee in place of those retiring
from office
c) appointing an auditor of the Society's Accounts
d) considering any other competent items which are
included on the Agenda of the Meeting.
At least four clear weeks notice of the Annual General Meeting
together with a copy of the Agenda and the audited Annual
Accounts shall be given or sent to the members registered
on the Society’s register and such notice may be
given by letter or such other method as the Committee
may deem appropriate. Attendance at the Annual General
Meeting will not normally be restricted to members of
the Society.
8. VOTES OF MEMBERS
In the event of a vote being called at an Annual General
Meeting, only members aged sixteen years or more may
vote and one vote may be cast by each member. All matters
to be voted on shall be determined by a simple majority
of those present and voting.
9. COMMITTEE MEMBERS
There shall be a committee of at least seven, the majority
of whom shall hold an archaeological qualification.
The Committee shall consist of a Chairperson, Vice-Chairperson,
Secretary, Treasurer and at least 3 ordinary members.
At each Annual General Meeting, one third (rounded up
if necessary) of the Committee drawn from members who
have served for the longest number of consecutive years
without retiring, shall retire and any Committee member
co-opted during the course of the preceding year shall
retire from the Committee. All Committee members so
retiring shall also be eligible to stand for re-election.
Where two or more committee members were first appointed
or re-appointed at the same time the re-appointed members
shall stand down first. The Committee shall have powers
of co-option of up to a maximum of two co-opted members
in any one year. Only members aged eighteen years and
over may be elected Committee members. No Committee
member shall be entitled to any remuneration as a committee
member but, at the discretion of the Committee may be
paid travelling and other expenses properly incurred
in connection with the discharge of their duties. The
quorum for the Committee meetings shall be: an office
bearer and two ordinary Committee members.
10. MEETINGS OF COMMITTEE
The Committee shall meet as often as they deem necessary,
but at least once every year between Annual General
Meetings. Each committee member present shall have one
vote but the Chairperson shall have a casting vote.
A quorum of not less than four must be present at a
committee meeting. If the Chairperson, Vice-Chairperson,
Secretary or Treasurer vacates office during the course
of the year, the committee members shall appoint a person
to fill the vacancy until the next Annual General Meeting.
11. AMENDMENT OF CONSTITUTION
No alteration is to be made to this constitution unless approved
by a majority of two-thirds of these present and voting
at an Annual or Special General Meeting of the Society.
Notice of the motion for such alteration must be sent
to the Secretary of the Society at least eight weeks
in advance of such Meeting, and at least four weeks
notice of such motion must be given to the members.
12. DISSOLUTION
The Society may be dissolved by Resolution of an Annual or
a Special General Meeting, called on four weeks notice
to the members for that purpose, passed by a majority
of at least two-thirds of the members present and voting.
If the Society is wound up, the assets shall be transferred
to another body or bodies whether charitable or not
whose objects are similar to those of the Society, the
body or bodies being determined by the members of the
Society at or before the date the Society is wound up.
14th October 2006
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